Office Coordinator (Part- Time - 3 days per week)

About the PRI

The PRI is the world’s leading proponent of responsible investment. It works to understand the investment implications of environmental, social and governance (ESG) factors and to support its international network of investor signatories in incorporating these factors into their investment and ownership decisions.

The PRI’s three distinct capabilities relate to the core elements of the PRI’s approach to achieving a sustainable financial system.

• Translate RI (Responsible Investment) thought leadership into insights and practical support that is tailored to what signatories need to progress their RI practice
• Convene our vast network to create opportunities for collaborative action
• Harness our global scale to influence policymakers and regulators to effect system change

Job Description

The Office Coordinator role has been designed to align with the evolving operational needs of the new office. With a reduced office size and a greater focus on hospitality, employee engagement, and front-facing support, this position ensures a well-organised and welcoming environment for employees and visitors. The role requires a proactive and organised individual to deliver excellent front-of-house service, support office operations, optimise meeting room usage, and assist with People & Culture initiatives. Additionally, the Office Coordinator will support daily operations, liaise with external providers, and maintain a safe, efficient, and professional workspace.

Core Responsibilities

• Deliver a high-quality front-of-house experience for employees, guests, and partners.
• Ensure the reception area and communal spaces are well-maintained and presentable
• Support internal events and office gatherings, coordinating logistics and refreshments
• Support meeting room bookings via GoBright, ensuring fair allocation and helping colleagues with scheduling or troubleshooting.
• Manage the scheduling of larger meetings and ensure necessary resources are available
• Troubleshoot any booking conflicts or room availability issues
• Oversee refreshment points, coffee machines, and kitchen supplies to enhance the employee experience.
• Monitor communal and welfare areas, liaising with the cleaning team to ensure consistently high standards of hygiene and presentation.
• Liaise with the building management team and service providers to arrange visits, report issues, and follow up on completion of works.
• Oversee the access control card system, including issuing and deactivating cards as needed
• Conduct routine checks on office security and CCTV monitoring to identify and address facility-related concerns
• Act as a point of contact for HR-related office initiatives, fostering a positive and inclusive workplace culture
• Assist with onboarding new employees, ensuring they are familiar with office facilities and procedures
• Support the HoF with facility-related tasks, inductions, contractor coordination, and ad-hoc projects.
• Play an active role within the wider People & Culture team, contributing to onboarding, engagement, and wellbeing activities.

Person Specification

Essential:

• Strong organisational and multitasking skills, with the ability to prioritise tasks effectively
• Excellent communication and interpersonal abilities, with a focus on hospitality and professionalism
• Proven experience in office coordination, hospitality, or front-of-house support within a professional environment
• Ability to manage schedules, meeting room bookings, and office supplies efficiently
• Proficiency in Microsoft Office (Outlook, Word, Excel) and booking or visitor management systems.
• Strong problem-solving skills and ability to handle unexpected operational challenges
• High level of discretion and professionalism when handling sensitive information
• Awareness of building access, visitor, and security procedures.

Desirable

• Familiarity with meeting room booking systems and office scheduling software
• Understanding of basic health and safety regulations related to office environments
• Experience working with external vendors and service providers

We particularly welcome candidates from under-represented groups, including Black, Asian, and other People of Colour, those with visible or non-visible disabilities, LGBTQ+ candidates, and those who are neurodivergent.

The PRI is committed to offering flexibility to our employees, both formal (e.g. part-time work) and informal (e.g. a shift in hours to accommodate caring responsibilities). Please talk to us about how we could make this role flexible for you.

N.B. We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.

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